Location: Support, East Bank Demerara.

Responsibilities:

• Assist with all administrative tasks within the department.

• Update all HR trackers including recruitment, leave, new start exit, promotion, disciplinary action, Staff GTM sickness claims and probation tracker.

• Provides administrative support and guidance to employees..

• Record minutes from weekly Management meetings.

• Filing of documents and correspondence and updating employee’s personal files.

• Completing NIS and GTM sickness benefit and application claim forms for employees.

• Update supervisor on upcoming calendar events activities. 

• Create files with all necessary documents for new on boarding staff.

• Type letters and memos.

• Update Techlify HR software with employee’s personal information.

• Assisting in training sessions regarding changes in company policies and procedures.

• Prepare GTM health and life monthly deduction sheet.

• Update staff attendance daily and weekly report and update supervisor on lateness and absenteeism status by sending report daily, weekly and monthly reports.

• Assist in the recruitment process as instructed by supervisor.

• Assist in organizing and planning staff events and activities.

• Any other duties that maybe assigned.   

• Comply with the Quality Health and Safety policies and Procedure.

• Maintain 100% accurate information on staff information sheet and HR Software.

• Create reports updating supervisor on loss time and absenteeism on a timely manner.

• Maintain 100% professionalism and confidentiality at all times when executing your duties.   

Requirements:

• Bachelor’s degree in human resources, Business Administration, or related field required.

• A minimum of three years’ experience as an administrative assistant working in a human resource department in a large or medium size company.

• Includes walking, standing, climbing, setting, some bending and viewing.

• Excellent verbal and written communication skills.

• Excellent organization skills and attention to details.

• Ability to prioritize, multitask and work well under pressure.

• Ability to act with integrity, professionalism, and confidentiality.

• Proficient with Microsoft office suite or related software.

• Proficiency with the ability to quickly learn the organization HRIS.